How to Archive Flagged Documents with 360Plus

How to Archive Flagged Documents with 360Plus

Overview

After unused documents have been flagged by 360Eyes (identified by the #TOARCHIVE tag in their description), use 360Plus to safely back them up and move them to an archive location.

Prerequisites

  • Unused documents must already be flagged with #TOARCHIVE using 360Eyes (see How to Flag Unused Documents with 360Eyes).

Procedure

1. Back up flagged content

Before archiving or deleting anything, run a 360Plus backup job to capture the current state of all flagged content. This ensures you can restore documents if needed.

2. Archive the flagged documents

  1. Create or configure a Promotion job in 360Plus.

  2. Select the Migrate with Flag option.

  3. Choose the target:

    • Same environment: Move flagged documents to a dedicated Archive folder within the source environment.

    • Different environment: Copy flagged documents to an Archive folder in another environment.

  4. Run the Promotion job.

Result

All documents tagged with #TOARCHIVE are moved (or copied) to the designated archive location. The production environment is cleaned of unused content.

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